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Professor James Bell's office English column
English for cover letters
Landing that dream job doesn't only require a well-written resume - you'll also need a sparkling cover letter to formally introduce yourself and present your value. Follow this guide to prepare a winning cover letter.
Stay on target
When you begin your cover letter, get to the point immediately. Explain why you're writing and include the title of the position you're interested in. You may even want to say where you heard of the opening: "I am writing to express my interest in the Sales Manager position advertised on your Web site. I have enclosed a copy of my resume for your review."
Match your skills
A cover letter is your chance to convince the employer that you're the perfect candidate, so identifying the position's skill requirements is an important first step. Then, include clear examples from your previous experience which reveal that you possess these skills, and finally sum up with something like this: "I am confident that these combined experiences make me an ideal candidate for this position."
Demonstrate English ability
If an English cover letter is required, it's a fantastic opportunity to demonstrate your smooth writing skills and professionalism. Keep in mind, however, that long sentences don't necessarily indicate fluency. Keep your sentences short and clear; do not try to over-impress by writing complex sentences, which can often leave the reader tired and confused.
Sell yourself
When you're writing a cover letter, you should always remember your mission – to sell yourself! Demonstrating what you can do for the employer, not the other way around, will make you stand out from the crowd. Use action verbs such as facilitated, developed and managed to describe your job responsibilities, and make claims such as "I strongly believe I possess the right combination of skills and experience you are looking for" with confidence.
Proofread!
Sitting down, writing and then immediately sending your cover letter will guarantee one thing – mistakes! Once you have written your cover letter, make sure you proofread it at a later time and ask a friend to read it as well. Look closely for spelling and grammatical errors and make sure it's not too long. Finally, put yourself in the employer's shoes, or pretend that you are the employer, and decide if you would hire the candidate who wrote the letter. If not, go back and make revisions until you have a sparkling cover letter!
More office English tips from James!
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Ask James James answers all of your office English worries!
Q:Dear James,
My foreign colleague is so noisy in office. I wanna tell him to keep quiet, but I don't know how to say it politely. Would you help me, James?! Jean, Paris
A:Dear Jean, I understand that it is difficult to work when someone is making a lot of noise. To get your colleague to quiet down without offending him, why don't you try this the next time he starts to get loud. Simply turn around and say in a quiet, polite voice "Would you mind keeping your voice down a little? I think that people are trying to work. Thanks!" Then give him a big smile and he should get the idea. Best,James
Q:Dear James,
I would like to send a formal proposal to a new client, but I never know if I should use "Miss", "Ms" or "Mrs" when writing. Please help! Ed, Seoul, Korea
A:Dear Ed, Here is the rule for titles. "Miss" and "Mrs." bear reference to that woman's marital status. If she is not married, then she is "Miss Smith". If she is married, they you would refer to her as "Mrs. Smith". If you don"t know the marital status of your new client, the best would be to use "Ms. Smith", which does not refer to her marital status at all. Best,James
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