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James Bell is a business English teacher with Englishtown. In addition to teaching and running his own small business, James frequently helps with language coaching for big companies.

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Professor James Bell's office English column

5 proven ways to close a deal in English

Let's face it. Negotiation and sales is tough work, and even tougher when it's not done in your native language. Often, when English is not spoken correctly, it can come across as too pushy or even too rude – which ruins all chances for the perspective deal. Don't let English be the downfall. Improve your selling skills with our handy guide – and get the deal of a lifetime!

Use "you"

When speaking with a client, try to begin your sentences with the words you or your. You'll find this grabs their attention more quickly than beginning with phrases like "I think…" or "Let me tell you about…" because it focuses the attention on them, not on you. For example, "You'll find that your English improves very rapidly when you study at Englishtown!"

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Add something extra

Everyone likes to feel like they are getting something for free! If it's possible, try to add a little something extra to the deal to make the customer or client feel special. Use phrases like, "If you buy now, I can…" and "If we sign the deal soon, I can…" to put a little additional pressure on the customer to commit quickly. For example, "If you sign up for Englishtown today, you can get one week free!"

Offer proof

Sometimes customers just don't believe salespeople are telling the truth, and there can often be mistrust between two companies negotiating a deal. It's important that your clients grow to trust you, so find something you can show them that will prove the quality of what you're offering. Begin with the phrase, "Don't just take my word for it." Then, follow up with a way to offer them proof, like "Look at what these other people have to say." or "Look at the rate of success. The numbers speak for themselves." It's also very helpful if the client can try out your product or service. For example, "Why don't you try out Englishtown yourself by signing up for a free trial?"

Ask questions

When your clients begin to hesitate, don't back down, but don't be too pushy, either. Instead you need to listen. Ask them questions that will help them be honest with you such as, "What concerns do you have?", "What's holding you back?" or "What's stopping you from signing up for Englishtown today?" Your clients will appreciate the fact that you care enough to really listen.

Be willing to negotiate

Finally, after your customers have shared their concerns, you have to be willing to compromise a bit to give them what they want. Use expressions in formats such as, "We'll lower the price, if you agree to pay cash." and "We're prepared to make this deal exclusive, providing you sign a 10-year contract with us."

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More office English tips from James!

  • Top 5 mistakes in business English
  • Business English for beginners
  • What English interviewers are looking for
  • English for office emergencies
  • How to Write a Perfect Professional Email in English
  • Get what you want at work with English


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    Ask James

    James answers all of your office English worries!

    Q:Dear James,

    My foreign colleague is so noisy in office. I wanna tell him to keep quiet, but I don't know how to say it politely. Would you help me, James?!

    Jean, Paris


    A:Dear Jean,


    I understand that it is difficult to work when someone is making a lot of noise. To get your colleague to quiet down without offending him, why don't you try this the next time he starts to get loud. Simply turn around and say in a quiet, polite voice "Would you mind keeping your voice down a little? I think that people are trying to work. Thanks!" Then give him a big smile and he should get the idea.

    Best,James

    Q:Dear James,

    I would like to send a formal proposal to a new client, but I never know if I should use "Miss", "Ms" or "Mrs" when writing. Please help!

    Ed, Seoul, Korea


    A:Dear Ed,


    Here is the rule for titles. "Miss" and "Mrs." bear reference to that woman's marital status. If she is not married, then she is "Miss Smith". If she is married, they you would refer to her as "Mrs. Smith". If you don"t know the marital status of your new client, the best would be to use "Ms. Smith", which does not refer to her marital status at all.

    Best,James

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